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Temporary staffing suppliers might be utilized by school units to fill short-term administrative, professional, technical, and light industrial assignments expected to last less than 6 months.

Please note that momentary staffing firm workers performing cash handling tasks are covered by UC Business and Finance Bulletin 49-Policy for Cash and Cash Equivalents Received and therefore required to go through a background check through the short-term staffing agency. All authorized companies in contract with UC Santa Cruz will guarantee their workers designated to vital positions have actually passed a background check before positioning begins.

II. Related Policies, Contract Articles and References

Temporary Staffing Process Summary - Procurement Services
III. Authority

The Unit Head should seek advice from individuals within their division who have financing authority and/or authority to authorize HR actions before initiating a short-term staffing demand. Funding approval is based upon divisional delegations of authority.

The Talent Acquisition Office within Staff Human Resources is accountable for monitoring the schools adherence to length of assignment requirements for short-term staffing agency workers. Temp staffing project extensions require approval of the Talent Acquisition Director.

IV. Criteria

Units are strongly encouraged to fill vacant positions through a Competitive Recruitment; nevertheless, short-lived staffing services may be utilized if the task has a definite end date that does not surpass 6 months in period.

V. Process Overview

Develop/update the task description, identifying important/critical task functions and responsibilities, and figuring out the qualifications required for effective efficiency. Ensure required background checks, DMV record evaluation, and other relevant unique conditions of work are referenced.
Determine the proper approach for filling the job. See the Filling a Vacancy guide for a complete list of alternatives. Your Talent Acquisition Consultant can assist with this determination.
Secure funding approval per divisional procedure.
Talk To Procurement Services to identify the finest temporary staffing supplier and continue with the process at the Procurement Services site to obtain momentary staffing services under - How to Initiate a Request for a Short-term Worker.

Source candidates, carry out interviews and recommendation checks and guarantee all required background checks are finished prior to the start date of the project.

Division/Unit/Department:

Review and approve hours worked using Enterprise Time Capture System (ETC). Access is given to school users when the project starts.
Monitor completion of the short-lived staffing to guarantee adherence to school use limits. Requests for an extension of assignment must be emailed at least 4 weeks beforehand, to the Talent Acquisition Director, in addition to a reason for the demand.

Temporary Staffing Vendor:

Generate paychecks and billings based upon hours authorized by UC Santa Cruz.
Provide month-to-month 'length of project' report to Staff Human Resources. Report should be provided by means of email no behind the 10th day of the following month.