• 목록
• 답변
• 글쓰기
• 게시판 리스트 옵션
  • 수정
  • 삭제

Backing Up and Restoring Your Sage 50 Data

For any business, your financial data is the most critical asset of your operation. Think about the devastating impact of losing years of financial records due to a hard drive failure, malware infection, natural disaster, or even a simple accidental deletion. Without a recent copy, bouncing back from this could be prohibitively expensive, resulting in financial chaos, inaccurate reporting, and potential business closure. This comprehensive guide explains the essential practice of backing up and restoring your Sage 50 company data, guaranteeing your company is prepared for data loss.

Why Backing Up is Not Optional

Countless companies operate under the false assumption that because their data is on a computer, it is inherently safe. Nothing could be further from the truth. Information is at risk from a multitude of threats:

• 
  
• Hardware Failure: Hard drives have a finite life expectancy and can crash without warning.
  
• Cyber Threats: Ransomware, malware, and cyber-attacks can corrupt or hold your files hostage.
  
• Human Error: An accidental deletion, overwriting a file, or improper software use can corrupt your data.
  
• Natural Disasters: Fires, earthquakes, and other catastrophes can destroy physical hardware.
  
• Software Corruption: The company file itself can become corrupted due to unexpected shutdowns or software glitches.
  

A robust backup strategy is your only true insurance policy against these constant threats.

How to Perform a Standard Backup in Sage 50

Sage 50 makes it relatively straightforward to create a on-demand archive of your data. Use this procedure before closing each day:

Step 1: Verify No One is in the Company File

Backing up requires that all other users have exited the company data file. Broadcast a warning to your team and ensure everyone has saved their work.

Step 2: Navigate to the Backup Utility

With your company file open, go to File > Back Up from the main menu.

Step 3: Select a Destination

A dialog box will appear. Click the Browse button to decide where you want to save the backup file.

ESSENTIAL ADVICE: Do not store the copy to the same physical hard drive where your live company data resides. If that drive fails, you will lose everything. Always save to:

• 
  
• An external storage device.
  
• A mapped network drive device.
  
• A secure online service like Google Drive, Amazon S3, or a specialized backup service.
  

Step 4: Name Your Backup File

Sage will suggest a filename, but it's highly recommended to add the current date in the name. For example: MyCompany_Backup_20231027.sbb. This makes it easy to identify the most recent backup or go back to a certain point.

Step 5: Execute the Backup

Click OK or Back Up. Get Sage support help 50 will now create a compressed backup file (with a .SBB extension) in your chosen location. The process may take a few minutes depending on the size of your company file.

Automating Your Backups

Depending on your memory is a good start, but it's easy to neglect. The gold standard is to set up automatic backups. Sage 50 includes a built-in scheduler for this purpose.

Go to File > Back Up > Schedule Backups.... Here, you can:

• 
  
• Set backups to occur every weekday, every Friday, or on the last day of the month.
  
• Choose the time of day the backup should run (e.g., every day at 7:00 PM).
  
• Select the backup location.
  
• Choose how many versions to keep, preventing your drive from storing endless archives.
  

Automation ensures that your backups happen without fail, even if you are on vacation.

How to Recover Your Data: Getting Back on Track

Understanding the recovery process is just as important as knowing how to back up. You will use this function if you are moving to a new computer or need to recover from a mistake.

Step 1: Launch the Recovery Tool

In Sage 50, go to File > Restore.

Step 2: Locate Your Backup File

Use the Browse button to locate the archive you created on your cloud storage or NAS device.

Step 3: Choose the Restore Location

You can put the recovered file back to its original location or to a new different folder (useful for verifying the data without overwriting the current file).

Step 4: Begin the Recovery

Click OK. Sage will unpack the backup and create a new company file with the data from the backup. Once complete, you can open the restored company file and confirm it works correctly.

Creating a Robust Backup Strategy

A one copy is a good start, but a professional data strategy follows the 3-2-1 Rule:

• 
  
• 3 Copies of your data: Your live data + two separate backups.
  
• 2 Different Media: Store backups on two separate kinds of storage (e.g., a local NAS + a cloud service).
  
• 1 Offsite Copy: Keep at least one copy in a separate geographic area (e.g., a safe deposit box) to survive a local catastrophe.
  

Conclusion: Peace of Mind Through Diligence

Protecting your financial records is not an IT chore; it is a fundamental business practice for every accountant and bookkeeper. Investing a small amount of time each day or configuring an automatic system to protect your financial records is the cheapest insurance you can buy. By implementing the steps outlined above—performing regular backups, checking they work, and storing them securely—you can rest easy knowing that no matter what happens, your company's financial heartbeat is safe and secure, enabling you to concentrate on what you do best.